Tech tip - Outlook - receive important notifications only

Tech tip - Outlook - receive important notifications only

Date: Apr 29, 2021

If you would like Outlook to only alert you when important emails arrive, here is how to do it:

This involves a custom alert rule being setup for specific people who you feel are important and want to be notified about, for example Customers, mangers or the big boss!

To set up a custom alerting rule:

  • Open Outlook
  • Locate an email from the person you want an alert from
  • Right-click the email
  • Select Rules
    • Create Rule
    • Switch on the checkbox by the sender’s name
    • Choose “Display In The New Item Alert Window” and/or “Play A Selected Sound”
    • Choose the sound file to play for the alert
    • Click ‘OK’ to set the rule

Repeat the process for the other contacts you would like to receive alerts for...

To set up a custom rule for a whole domain:

  • Click the Home tab
  • click on Rules
  • Manage Rules & Alerts
  • Click “New Rule”
  • Select “Apply Rule On Messages I Receive” and click the “Next” button
  • Scroll down and select “With Specific Words In The Sender’s Address”
  • Click the underlined “Specific Words” (underlined)
  • Add the domain you need to receive alerts for (@domainname.co.uk) then OK
  • The domain will replace “Specific Words”
  • Click “Next”
  • Choose whether you require a sound played, an alert displayed, or both
  • Click “Finish”
  • In “Rules and Alerts”, click “Apply” to turn on the rule
  • You will then get notifications if an email comes from the specific domian