Protect yourself from accidentally sending an email before you are ready in "New Outlook"

Have you ever hit "Send" either intentionally or accidentally on an email and instantly wished for a magical rewind button to roll back time.  Maybe you spot a typo, or in hindsight think your message sounds a bit too blunt, or remember you forgot to add an important attachment just a second too late.  

It might be you meant to send the email to Bob Smith at Company A but when you type Bob in the To field it picks Bob Jones from Company B and you don't notice it and you are about to send the email to the wrong recipient.

We’ve all been there where rushed emails can quickly snowball into confusion, awkward moments, or result in a flurry of follow-ups and subsequent mistakes compounding the issue.

That’s why giving yourself a digital safety net with delayed or scheduled sending is like having a secret safety net.

It buys you those precious extra moments to double-check content, polish the message, or just make sure your email lands at the perfect time like not in the middle of someone’s lunch break or protect you from an accidental data security breach. 

In the previous version of Outlook there was an option of Delayed Send which helped prevent this by placing the email in the Outbox, but this option is missing in New Outlook, instead there is the option to schedule sending, here is how to use it:

How to build in your email safety net in New Outlook

• When you start your email put in the recipient and subject
• Create your email as per usual
• When you are ready to send
• Click on the Options tab
• Choose Schedule Send and then set the specific date and time if you want your email to be sent

This then sends the email to the Drafts folder where you can go on to re-read or edit the email or check it has the correct attachment before it sends it.

Give it a go.  Alternately, if you use Microsoft 365 and have fewer than 200 users, you can speak to us 01722 411 999 about how Microsoft Exchange can be configured and setup to stop an email being sent and instead ask the sender to double check the email and authorise the email being sent as an additional check of the email content before sending.