Office Space Planning

  • Introduction

    The Importance of Office Space Planning

    It may not seem like much of a job to plan an office however one thing that is often overlooked is how well the technology will work in the office space. This can be things like what are the acoustics and lighting like in the conference room, or is there enough network coverage, both wired and wireless?

    It is far easier to invest a little time at the start of an office refit to allow flexible working rather than having to retrospectively adjust things once all the partitions are up, desks are already laid out and people are using the spaces.

  • Our approach

    We Offer a Wealth of Experience With Helping Business Commission New Office Spaces

    We have extensive knowledge in designing IT network infrastructure and capacity, both for wired and internal wireless and guest wireless usage. We can also offer advice and support on the design of specialist computer services areas such as communication rooms and server rooms.

    Our team can help ensure there is sufficient capacity and redundancy built into the design and also allow for future changes by ensuring the implementation is flexible enough for change meaning that floor plans can change and the IT network infrastructure can be flexible enough to adapt and change with the plans.

  • Our solutions

    Don’t Forget Your Meeting and Conference Rooms During Office Space Planning

    We can also help with designing your audio-visual requirements for meeting and conference rooms:

    • Ensuring that the correct lighting and acoustics are in place to get the maximum benefit from the AV equipment.
    • Are there enough microphones to support the number of seats?
    • Checking the number of reflective surfaces that cause issues with the audio such as faded echoes when on conference.

    We can help design and test these spaces, do an acoustic audit and ensure there is enough baffling or dampening in place to provide the best AV experience for your business.

Featured Case Study

  • Sector / Charity

    Local Charity The Trussell Trust, Adopts Full Cloud Services in Salisbury


    Our Client 

    The Trussell Trust is a leading anti-poverty charity which supports a nationwide network of food banks. Together they provide emergency food and support to people locked in poverty and campaign for change to create a hunger free future where food banks are no longer needed. There are more than 1,200 food bank centres in the Trussell Trust’s network, roughly two thirds of all the food banks in the UK. The Trussell Trust supports these food banks to provide nutritionally balanced emergency food parcels to people in crisis who have been referred to them by advice agencies, GPs, schools, and others. Food banks also offer people support and guidance to help them resolve the crises they are facing.

    The Problem

    Inconsistent software across workstations and laptops, outdated servers and a need for a more flexible working environment

    The Trussell Trust was running a fully supported version of Windows server in a hypervisor environment with VM’s running Active Directory and Exchange 2010 and file shares.

    Workstations and laptops were running a mixture of Windows 7 and Windows 10 with Office 2010. A 2008 R2 terminal server was being used for remote access and was due to go out of support with Microsoft.

    The organisation wanted to get all IT systems, workstations, and laptops running supported software and the latest Microsoft Office applications.

    They also wanted to get away from the old version of Microsoft Exchange and move their files to the cloud and migrate into SharePoint to become less reliant on on-premise servers and remove the 2008 R2 Terminal server.

    The Solution

    Utilising the full suite of Microsoft Office tools to ensure consistency and efficiency 

    • A new Microsoft 365 tenant was created using the not-for-profit portal. AD Sync tool was installed into their on-prem environment and their Active directory was synced up with M365 in full hybrid mode.
    • Once all machines were upgraded, the email hosting on Exchange 2010 was migrated using the cutover migration process to cloud-based Exchange online. This was done with no email downtime for the users.
    • Once the mail was all cut over, the Exchange 2010 server was de-commissioned and switched off.
    • As soon as the Trussell Trust was able to proceed with the migration of files to SharePoint, this was done using the Microsoft SharePoint Migration Tool in a staged manner to avoid users not being able to access file shares.
    • Once each share was migrated it was made read-only on the on-premises systems for reference purposes only and to ensure continuity of data.
    • Microsoft Teams was also deployed during this stage to make every user experience much easier and more flexible.
    • The only exception to the SharePoint Migration was the Accounts files that were required to stay on-premises due to the accounting package in use. However, we were able to utilise the Direct Access system that was deployed earlier in the project to assist with remote access to this.

    The Outcome

    Fully supported and up-to-date in a Hybrid cloud environment

    The finished project meant that the organisation is now running its IT systems on fully supported software and operating systems, with the latest office applications in a Hybrid cloud environment. Staff are able to work much more efficiently moving forward with flexible working, with the majority of their systems fully cloud-based.

    Local Charity The Trussell Trust, Adopts Full Cloud Services in Salisbury

The Silver Cloud Business Can Help Transform How Your Business Operates and Collaborates.

Contact us today for more information or advice about Office Space Planning and how it can help benefit your business.