Data Classification / Taxonomy and Metadata

  • The benefits

    Why Implement Data Classification / Taxonomy and Metadata?

    Data within a companies IT system is possibly one of the most valuable intangible assets and its value increases by a considerable factor if more can be extracted from it. Within the field of data management, it is possible to apply data classification / taxonomy and metadata to your companies data. This provides more detail, especially when searching data as it can return information based on a classification or metadata rather than content.

    The benefits
  • Our approach

    How We Help Businesses Get More Value from Their Data Through Data Classification

    Data classification is also important for businesses when it comes to risk management, compliance, and data security within their IT systems.

    The Silver Cloud Business has helped both the public and private sector businesses in Wiltshire, Hampshire, Dorset and throughout the UK with IT support to organise their data so that is used and protected more efficiently.

    • Configuration of classification and metadata.
    • Applying tags based on rules or location.
    • Configuring productivity tools such as Word, Excel and PowerPoint to prompt the user to select pre-existing metadata to help classify the data when creating and saving.
    • What is more, for data security we can help build rules to ensure that certain data is kept within the company’s IT system and is not allowed to be shared based on its classification such as Confidential data, with rules in place to prevent users from sharing or changing the classification to bypass the security measure.
    • This can also help with certain industries that have regulatory compliance requirements.

Featured Case Study

  • Sector / Charity

    Local Charity The Trussell Trust, Adopts Full Cloud Services in Salisbury

    Introduction 

    Our Client 

    The Trussell Trust is a leading anti-poverty charity which supports a nationwide network of food banks. Together they provide emergency food and support to people locked in poverty and campaign for change to create a hunger free future where food banks are no longer needed. There are more than 1,200 food bank centres in the Trussell Trust’s network, roughly two thirds of all the food banks in the UK. The Trussell Trust supports these food banks to provide nutritionally balanced emergency food parcels to people in crisis who have been referred to them by advice agencies, GPs, schools, and others. Food banks also offer people support and guidance to help them resolve the crises they are facing.

    The Problem

    Inconsistent software across workstations and laptops, outdated servers and a need for a more flexible working environment

    The Trussell Trust was running a fully supported version of Windows server in a hypervisor environment with VM’s running Active Directory and Exchange 2010 and file shares.

    Workstations and laptops were running a mixture of Windows 7 and Windows 10 with Office 2010. A 2008 R2 terminal server was being used for remote access and was due to go out of support with Microsoft.

    The organisation wanted to get all IT systems, workstations, and laptops running supported software and the latest Microsoft Office applications.

    They also wanted to get away from the old version of Microsoft Exchange and move their files to the cloud and migrate into SharePoint to become less reliant on on-premise servers and remove the 2008 R2 Terminal server.

    The Solution

    Utilising the full suite of Microsoft Office tools to ensure consistency and efficiency 

    • A new Microsoft 365 tenant was created using the not-for-profit portal. AD Sync tool was installed into their on-prem environment and their Active directory was synced up with M365 in full hybrid mode.
    • Once all machines were upgraded, the email hosting on Exchange 2010 was migrated using the cutover migration process to cloud-based Exchange online. This was done with no email downtime for the users.
    • Once the mail was all cut over, the Exchange 2010 server was de-commissioned and switched off.
    • As soon as the Trussell Trust was able to proceed with the migration of files to SharePoint, this was done using the Microsoft SharePoint Migration Tool in a staged manner to avoid users not being able to access file shares.
    • Once each share was migrated it was made read-only on the on-premises systems for reference purposes only and to ensure continuity of data.
    • Microsoft Teams was also deployed during this stage to make every user experience much easier and more flexible.
    • The only exception to the SharePoint Migration was the Accounts files that were required to stay on-premises due to the accounting package in use. However, we were able to utilise the Direct Access system that was deployed earlier in the project to assist with remote access to this.

    The Outcome

    Fully supported and up-to-date in a Hybrid cloud environment

    The finished project meant that the organisation is now running its IT systems on fully supported software and operating systems, with the latest office applications in a Hybrid cloud environment. Staff are able to work much more efficiently moving forward with flexible working, with the majority of their systems fully cloud-based.

    Local Charity The Trussell Trust, Adopts Full Cloud Services in Salisbury

The Silver Cloud Business Can Help Transform How Your Business Operates and Collaborates.

Contact us today for more information or advice about Data Classification / Taxonomy and Metadata and how it can help benefit your business.