Data Classification / Taxonomy and Metadata

  • The benefits

    Why Implement Data Classification / Taxonomy and Metadata?

    Data within a companies IT system is possibly one of the most valuable intangible assets and its value increases by a considerable factor if more can be extracted from it. Within the field of data management, it is possible to apply data classification / taxonomy and metadata to your companies data. This provides more detail, especially when searching data as it can return information based on a classification or metadata rather than content.

    The benefits
  • Our approach

    How We Help Businesses Get More Value from Their Data Through Data Classification

    Data classification is also important for businesses when it comes to risk management, compliance, and data security within their IT systems.

    The Silver Cloud Business has helped both the public and private sector businesses in Wiltshire, Hampshire, Dorset and throughout the UK with IT support to organise their data so that is used and protected more efficiently.

    • Configuration of classification and metadata.
    • Applying tags based on rules or location.
    • Configuring productivity tools such as Word, Excel and PowerPoint to prompt the user to select pre-existing metadata to help classify the data when creating and saving.
    • What is more, for data security we can help build rules to ensure that certain data is kept within the company’s IT system and is not allowed to be shared based on its classification such as Confidential data, with rules in place to prevent users from sharing or changing the classification to bypass the security measure.
    • This can also help with certain industries that have regulatory compliance requirements.

Featured Case Study

  • Sector / Category 01

    Tech tip - Outlook - receive important notifications only

    If you would like Outlook to only alert you when important emails arrive, here is how to do it:

    This involves a custom alert rule being setup for specific people who you feel are important and want to be notified about, for example Customers, mangers or the big boss!

    To set up a custom alerting rule:

    • Open Outlook
    • Locate an email from the person you want an alert from
    • Right-click the email
    • Select Rules
      • Create Rule
      • Switch on the checkbox by the sender’s name
      • Choose “Display In The New Item Alert Window” and/or “Play A Selected Sound”
      • Choose the sound file to play for the alert
      • Click ‘OK’ to set the rule

    Repeat the process for the other contacts you would like to receive alerts for...

    To set up a custom rule for a whole domain:

    • Click the Home tab
    • click on Rules
    • Manage Rules & Alerts
    • Click “New Rule”
    • Select “Apply Rule On Messages I Receive” and click the “Next” button
    • Scroll down and select “With Specific Words In The Sender’s Address”
    • Click the underlined “Specific Words” (underlined)
    • Add the domain you need to receive alerts for (@domainname.co.uk) then OK
    • The domain will replace “Specific Words”
    • Click “Next”
    • Choose whether you require a sound played, an alert displayed, or both
    • Click “Finish”
    • In “Rules and Alerts”, click “Apply” to turn on the rule
    • You will then get notifications if an email comes from the specific domian
    Tech tip - Outlook - receive important notifications only

The Silver Cloud Business Can Help Transform How Your Business Operates and Collaborates.

Contact us today for more information or advice about Data Classification / Taxonomy and Metadata and how it can help benefit your business.