Sector / Category 01
Tech tip - Outlook - receive important notifications only
If you would like Outlook to only alert you when important emails arrive, here is how to do it:
This involves a custom alert rule being setup for specific people who you feel are important and want to be notified about, for example Customers, mangers or the big boss!
To set up a custom alerting rule:
- Open Outlook
- Locate an email from the person you want an alert from
- Right-click the email
- Select Rules
- Create Rule
- Switch on the checkbox by the sender’s name
- Choose “Display In The New Item Alert Window” and/or “Play A Selected Sound”
- Choose the sound file to play for the alert
- Click ‘OK’ to set the rule
Repeat the process for the other contacts you would like to receive alerts for...
To set up a custom rule for a whole domain:
- Click the Home tab
- click on Rules
- Manage Rules & Alerts
- Click “New Rule”
- Select “Apply Rule On Messages I Receive” and click the “Next” button
- Scroll down and select “With Specific Words In The Sender’s Address”
- Click the underlined “Specific Words” (underlined)
- Add the domain you need to receive alerts for (@domainname.co.uk) then OK
- The domain will replace “Specific Words”
- Click “Next”
- Choose whether you require a sound played, an alert displayed, or both
- Click “Finish”
- In “Rules and Alerts”, click “Apply” to turn on the rule
- You will then get notifications if an email comes from the specific domian
