Data Loss Prevention (DLP)

  • Introduction

    What is Data Prevention Loss?

    Whilst many companies work on trying to meet data protection (GDPR) guidelines and achieve compliance for their business they often forget about the other end of the spectrum. Data loss prevention (DLP and known as data leakage prevention) is what it says it is, a set of tools that improve IT security by trying to prevent data from escaping the control of the organisation of business.

  • The challenge

    Data Is Critical To Your Business So DLP Has To Be Too

    Data is extremely valuable to every company whether they appreciate it or not, take away the data and see how long a company survives, in fact, most businesses that lose their data fail if they cannot get it back within a week but what about those that unwittingly lose some of their data without knowing it has been lost? For example, if an unscrupulous employee were to go to the competition with a copy of the customer database or with product designs?

    It can leave by several means, and this list is not exhaustive:

    • By the business email
    • By personal email
    • By file sharing tools (Drop, Dropbox, personal OneDrive etc)
    • External storage (usb stick, external hard disk, writable CD / DVD etc)
    • Posting to websites
  • The solution

    DLP Is Complex We Can Help You Find The Best Configuration For Your Needs

    There are lots of tools out there that can be used for data security, it all depends on the business requirements and securing the many ways that data can leave.

    Therefore, it is becoming ever more important to deploy tools to protect the data within an company as it also protects against non-malicious incidents such as:

    • Accidentally sending information to the wrong person (which can be classified as a data breach by the regulator under GDPR).
    • Staff trying to be helpful by taking work home on a USB stick and losing it.
    • Leaving a copy on a member of staff’s personal computer which may be compromised with viruses or sold later with company data on the drive.

    But by implementing the right tools and an IT security policy the data can be protected and it can be made difficult for it to be maliciously or inadvertently copied or sent outside the companies control.

  • Our approach

    You Don't Need To Be A Bank To Afford DLP Security

    There are tools out there to manage your DLP however, they are notoriously expensive. As a Microsoft 365 (Office 365) customer you have access to their built-in security which the IT support experts at The Silver Cloud Business can configure for you. This is a complicated process requiring building a set of rules to provide the security engine with that it needs to be on the lookout for to prevent the data loss. 

    We will configure it to look for certain patterns such as account numbers, national insurance numbers, sort codes, credit card numbers, passport numbers and address blocks to name just a few. This would be a bespoke configuration based on the data stored and the potential leak sources identified for each individual business.

    Helping businesses with data loss prevention (DLP) in Wiltshire, Hampshire and Dorset is something that we have many year of combined experience in. Contact us today to add another level of data security to your IT setup.

Featured Case Study

  • Sector / Category 01

    Tech tip - Outlook - receive important notifications only

    If you would like Outlook to only alert you when important emails arrive, here is how to do it:

    This involves a custom alert rule being setup for specific people who you feel are important and want to be notified about, for example Customers, mangers or the big boss!

    To set up a custom alerting rule:

    • Open Outlook
    • Locate an email from the person you want an alert from
    • Right-click the email
    • Select Rules
      • Create Rule
      • Switch on the checkbox by the sender’s name
      • Choose “Display In The New Item Alert Window” and/or “Play A Selected Sound”
      • Choose the sound file to play for the alert
      • Click ‘OK’ to set the rule

    Repeat the process for the other contacts you would like to receive alerts for...

    To set up a custom rule for a whole domain:

    • Click the Home tab
    • click on Rules
    • Manage Rules & Alerts
    • Click “New Rule”
    • Select “Apply Rule On Messages I Receive” and click the “Next” button
    • Scroll down and select “With Specific Words In The Sender’s Address”
    • Click the underlined “Specific Words” (underlined)
    • Add the domain you need to receive alerts for ( then OK
    • The domain will replace “Specific Words”
    • Click “Next”
    • Choose whether you require a sound played, an alert displayed, or both
    • Click “Finish”
    • In “Rules and Alerts”, click “Apply” to turn on the rule
    • You will then get notifications if an email comes from the specific domian
    Tech tip - Outlook - receive important notifications only

The Silver Cloud Business Can Help Transform How Your Business Operates and Collaborates.

Contact us today for more information or advice about Data Loss Prevention (DLP) and how it can help benefit your business.