Data Loss Prevention (DLP)

  • Introduction

    What is Data Prevention Loss?

    Whilst many companies work on trying to meet data protection (GDPR) guidelines and achieve compliance for their business they often forget about the other end of the spectrum. Data loss prevention (DLP and known as data leakage prevention) is what it says it is, a set of tools that improve IT security by trying to prevent data from escaping the control of the organisation of business.

  • The challenge

    Data Is Critical To Your Business So DLP Has To Be Too

    Data is extremely valuable to every company whether they appreciate it or not, take away the data and see how long a company survives, in fact, most businesses that lose their data fail if they cannot get it back within a week but what about those that unwittingly lose some of their data without knowing it has been lost? For example, if an unscrupulous employee were to go to the competition with a copy of the customer database or with product designs?

    It can leave by several means, and this list is not exhaustive:

    • By the business email
    • By personal email
    • By file sharing tools (Drop, Dropbox, personal OneDrive etc)
    • External storage (usb stick, external hard disk, writable CD / DVD etc)
    • Posting to websites
  • The solution

    DLP Is Complex We Can Help You Find The Best Configuration For Your Needs

    There are lots of tools out there that can be used for data security, it all depends on the business requirements and securing the many ways that data can leave.

    Therefore, it is becoming ever more important to deploy tools to protect the data within an company as it also protects against non-malicious incidents such as:

    • Accidentally sending information to the wrong person (which can be classified as a data breach by the regulator under GDPR).
    • Staff trying to be helpful by taking work home on a USB stick and losing it.
    • Leaving a copy on a member of staff’s personal computer which may be compromised with viruses or sold later with company data on the drive.

    But by implementing the right tools and an IT security policy the data can be protected and it can be made difficult for it to be maliciously or inadvertently copied or sent outside the companies control.

  • Our approach

    You Don't Need To Be A Bank To Afford DLP Security

    There are tools out there to manage your DLP however, they are notoriously expensive. As a Microsoft 365 (Office 365) customer you have access to their built-in security which the IT support experts at The Silver Cloud Business can configure for you. This is a complicated process requiring building a set of rules to provide the security engine with that it needs to be on the lookout for to prevent the data loss. 

    We will configure it to look for certain patterns such as account numbers, national insurance numbers, sort codes, credit card numbers, passport numbers and address blocks to name just a few. This would be a bespoke configuration based on the data stored and the potential leak sources identified for each individual business.

    Helping businesses with data loss prevention (DLP) in Wiltshire, Hampshire and Dorset is something that we have many year of combined experience in. Contact us today to add another level of data security to your IT setup.

Featured Case Study

  • Sector / Charity

    Local Charity The Trussell Trust, Adopts Full Cloud Services in Salisbury


    Our Client 

    The Trussell Trust is a leading anti-poverty charity which supports a nationwide network of food banks. Together they provide emergency food and support to people locked in poverty and campaign for change to create a hunger free future where food banks are no longer needed. There are more than 1,200 food bank centres in the Trussell Trust’s network, roughly two thirds of all the food banks in the UK. The Trussell Trust supports these food banks to provide nutritionally balanced emergency food parcels to people in crisis who have been referred to them by advice agencies, GPs, schools, and others. Food banks also offer people support and guidance to help them resolve the crises they are facing.

    The Problem

    Inconsistent software across workstations and laptops, outdated servers and a need for a more flexible working environment

    The Trussell Trust was running a fully supported version of Windows server in a hypervisor environment with VM’s running Active Directory and Exchange 2010 and file shares.

    Workstations and laptops were running a mixture of Windows 7 and Windows 10 with Office 2010. A 2008 R2 terminal server was being used for remote access and was due to go out of support with Microsoft.

    The organisation wanted to get all IT systems, workstations, and laptops running supported software and the latest Microsoft Office applications.

    They also wanted to get away from the old version of Microsoft Exchange and move their files to the cloud and migrate into SharePoint to become less reliant on on-premise servers and remove the 2008 R2 Terminal server.

    The Solution

    Utilising the full suite of Microsoft Office tools to ensure consistency and efficiency 

    • A new Microsoft 365 tenant was created using the not-for-profit portal. AD Sync tool was installed into their on-prem environment and their Active directory was synced up with M365 in full hybrid mode.
    • Once all machines were upgraded, the email hosting on Exchange 2010 was migrated using the cutover migration process to cloud-based Exchange online. This was done with no email downtime for the users.
    • Once the mail was all cut over, the Exchange 2010 server was de-commissioned and switched off.
    • As soon as the Trussell Trust was able to proceed with the migration of files to SharePoint, this was done using the Microsoft SharePoint Migration Tool in a staged manner to avoid users not being able to access file shares.
    • Once each share was migrated it was made read-only on the on-premises systems for reference purposes only and to ensure continuity of data.
    • Microsoft Teams was also deployed during this stage to make every user experience much easier and more flexible.
    • The only exception to the SharePoint Migration was the Accounts files that were required to stay on-premises due to the accounting package in use. However, we were able to utilise the Direct Access system that was deployed earlier in the project to assist with remote access to this.

    The Outcome

    Fully supported and up-to-date in a Hybrid cloud environment

    The finished project meant that the organisation is now running its IT systems on fully supported software and operating systems, with the latest office applications in a Hybrid cloud environment. Staff are able to work much more efficiently moving forward with flexible working, with the majority of their systems fully cloud-based.

    Local Charity The Trussell Trust, Adopts Full Cloud Services in Salisbury

The Silver Cloud Business Can Help Transform How Your Business Operates and Collaborates.

Contact us today for more information or advice about Data Loss Prevention (DLP) and how it can help benefit your business.