Tech tip - Outlook - receive important notifications only

If you would like Outlook to only alert you when important emails arrive, here is how to do it:

This involves a custom alert rule being setup for specific people who you feel are important and want to be notified about, for example Customers, mangers or the big boss!

To set up a custom alerting rule:

• Open Outlook
• Locate an email from the person you want an alert from
• Right-click the email
• Select Rules
  • Create Rule
  • Switch on the checkbox by the sender’s name
  • Choose “Display In The New Item Alert Window” and/or “Play A Selected Sound”
  • Choose the sound file to play for the alert
  • Click ‘OK’ to set the rule

Repeat the process for the other contacts you would like to receive alerts for...

To set up a custom rule for a whole domain:

• Click the Home tab
• click on Rules
• Manage Rules & Alerts
• Click “New Rule”
• Select “Apply Rule On Messages I Receive” and click the “Next” button
• Scroll down and select “With Specific Words In The Sender’s Address”
• Click the underlined “Specific Words” (underlined)
• Add the domain you need to receive alerts for (@domainname.co.uk) then OK
• The domain will replace “Specific Words”
• Click “Next”
• Choose whether you require a sound played, an alert displayed, or both
• Click “Finish”
• In “Rules and Alerts”, click “Apply” to turn on the rule
• You will then get notifications if an email comes from the specific domian